PolicyForge
A private university had 212 policies, and no one knew which were compliant
Result: 7 weeks vs 6 months, ~15% of legal cost
Mid-sized private university
// problem
A mid-sized private university faced an accreditation review in 11 months. Their compliance officer pulled the institutional policy library and discovered the scope of the problem: 212 active policies, with last-revision dates ranging from 2011 to 2024. The Title IX policy still referenced withdrawn 2020 regulations. The FERPA policy predated the 2023 amendments. The IT acceptable use policy didn't mention AI, cloud storage, or bring-your-own-device.
A legal review of all 212 policies would have cost $85,000 and taken six months. The institution had neither the budget nor the time.
// how we solved it
We deployed PolicyForge against their full policy library. The system ingested all 212 documents and compared them against current federal regulations (Title IX, FERPA, Clery Act, ADA, HEOA), state education law, and Department of Education guidance. Within 72 hours, the institution received a prioritized compliance gap report covering every policy, with each gap categorized by severity and regulatory citation.
For the 41 policies flagged as high-priority, PolicyForge generated AI-drafted update language with tracked changes, mapped to specific regulatory requirements and current sector practice. The compliance officer's role shifted from "write 41 policies from scratch" to "review 41 clean drafts and route them through shared governance."
// outcome
Compliance review completed in 7 weeks instead of 6 months, at roughly 15% of the cost of outside counsel. The accreditation self-study cited the work as evidence of institutional improvement.
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